Club rules and policies
We are a member club of the Florida Region of USA Volleyball. As a player you may stop any unwanted contact from a club representative by simply asking (either verbally or in writing) that all contact cease. Any player believing a club representative of any Florida Region volleyball club has been intimidating, harassing, or acted inappropriately in any manner of contact or recruiting should contact the Florida Region office at (352) 742-0080.
ELECTRONIC COMMUNICATIONS AND SOCIAL MEDIA POLICY
As part of sand life’s emphasis on athlete safety, all electronic communications between a coach and athlete must be professional in nature and for the purpose of communicating information about team activities.
As with any communication, the content of any electronic communication should be readily available to share with the athlete’s family. At the request of a parent or guardian, any email, electronic text, social media or similar communication will copy or include the athlete’s parents or guardians.
FACEBOOK, MYSPACE, BLOGS AND SIMILAR SITES Coaches may not have athletes of sand life’s Team join a personal social media page. Athlete members and parents can friend the official sand life’s Team page and coaches can communicate to athlete members though the site. All posts, messages, text, or media of any kind between coach and athlete must be professional in nature and for the purpose of communicating information about team activities or for team-oriented motivational purposes.
TWITTER, INSTANT MESSAGING AND SIMILAR MEDIA Coaches and athletes may “follow” each other. Coaches cannot “re-tweet” athlete message posts. All posts between coach and athlete must be for the purpose of communicating information about team activities.
EMAIL AND SIMILAR ELECTRONIC COMMUNICATIONS Athletes and coaches may use email to communicate. All email content between coach and athlete must be professional in nature and for the purpose of communicating information about team activities. Where the coach is a staff member and/or volunteer, email from a coach to any athlete should come from the club website email center.
TEXTING AND SIMILAR ELECTRONIC COMMUNICATIONS Texting is allowed between coaches and athletes. All texts between coach and athlete must be professional and for the purpose of communicating information about team activities.
ELECTRONIC IMAGERY From time to time, digital photos, videos of practice or competition, and other publicly obtainable images of the athlete – individually or in groups – may be taken. These photos and/or videos may be submitted to local, state or national publications, used in club videos, posted on club or club associated websites, or offered to the club families seasonally on disc or other electronic form. It is the default policy of sand life volleyball to allow such practices as long as the athlete or athletes are in public view and such imagery is both appropriate and in the best interest of the athlete and the club. Imagery must not be contrary to any rules as outlined in sand life’s Participant Safety Handbook.
REQUEST TO DISCONTINUE ALL ELECTRONIC COMMUNICATIONS OR IMAGERY The parents or guardians of an athlete may request in writing that their child not be contacted by any form of electronic communication by coaches (photography or videography).
Part 1: Strategy 4: Managing Training and Competition
MISCONDUCT Social media and electronic communications can also be used to commit misconduct (e.g., emotional, sexual, bullying, harassment, and hazing). Such communications by coaches, staff, volunteers, administrators, officials, parents or athletes will not be tolerated and are considered violations of our Participant Safety Handbook.
VIOLATIONS Violations of sand life’s Electronic Communications and Social Media Policy should be reported to your immediate supervisor, a sandlife administrator or a member of sand life’s Participant Safety Committee for evaluation. Complaints and allegations will be addressed under sand life’s Disciplinary Rules and Procedure.
If there are any disputes
- A Player must approach their coach about the matter, either before or after practice and NEVER at a Tournament. Contact the coach in advance to schedule a time.
- If the dispute is not resolved by the coach and the player, then the parent must schedule a meeting where the player, parent and coach are present. The player MUST be present for any meetings to occur.
- The director can and will attend the meeting if the coach and parent feel it is needed. All decisions will be made by the sand life director(s). Decisions are final and conclusive. These meetings will never take place at a tournament site or during practice.
All refund requests must be submitted in writing. Requests are subjected to review by the club director( Katia Saavedra). If a refund is given it may be subject to cancellation fees and deductions for hard costs. All Refunds are considered on a case by case basis.
Travel Policy for Sand Life Volleyball
Sand Life Volleyball may have some teams that travel regularly to play in tournaments. Sand life Volleyball prohibits all types of physical abuse, sexual abuse, emotional abuse, bullying, threats, harassment and hazing, all as described in the USA Volleyball SafeSport Handbook.
Sand Life Volleyball has established policies to guide our travel. Adherence to these travel guidelines will increase player safety and improve the player’s experience while keeping travel a fun and enjoyable experience. We distinguish between travel to training, practice and local tournaments (“local travel”) and team travel involving an overnight stay (“team travel”).
Local travel occurs when Sand Life Volleyball does not sponsor, coordinate or arrange for travel.
- Players and/or their parents/guardian are responsible for making all arrangements for local travel. The team and its coaches, managers or administrators should avoid responsibility for arranging or coordinating local travel. It is the responsibility of the parents/guardians to ensure the person transporting the minor player maintains the proper safety and legal requirements, including but not limited to: a valid driver’s license, automobile liability insurance, a vehicle in safe working order, and compliance with applicable state laws.
- The employees, coaches and/or volunteers of Sand Life Volleyball or one of its teams, who are not also acting as a parent, should not drive alone with an unrelated minor player.
Team travel is overnight travel that occurs when Sand Life Volleyball or one of its teams or designees sponsors, coordinates or arranges for travel so that our team can compete locally, regionally or nationally. Because of the greater distances, coaches, staff, volunteers and chaperones will often travel with the players.
- When possible, Sand Life Volleyball will provide reasonable advance notice before team travel. Travel notice will also include designated team hotels for overnight stays as well as a contact person within Sand Life Volleyball or the team. This individual will be the point of contact to confirm your intention to travel and to help with travel details.
- Regardless of gender, a coach shall not share a hotel room or other sleeping arrangements with a minor player (unless the coach is the parent, guardian or sibling of the player).
- The coach or his/her designee will establish a curfew by when all players must be in their hotel rooms or in a supervised location. Regular monitoring and curfew checks will be made of each room by at least two properly background screened adults. At no time should only one adult be present in a room with minor players, regardless of gender.
- Team personnel shall ask hotels to block adult pay per view channels.
- Individual meetings between a coach and a player may not occur in hotel sleeping rooms and must be held in public settings or with additional adults present, with at least one of those adults being the same gender as the player.
- Family members who wish to stay in the team hotel are permitted and encouraged to do so.
- The team will make every effort to accommodate reasonable parental requests when a child is away from home without a parent. If any special arrangements are necessary for your child, please contact the team personnel who can either make or assist with making those arrangements.
- No coach or chaperone shall at any time be under the influence of drugs or alcohol while performing their coaching and/or chaperoning duties.
- In all cases involving travel, parents have the right to transport their minor player.
- Prior to any travel, coaches will endeavor to make players and parents aware of all expectations and rules. Coaches will also support chaperones and/or participate in the monitoring of the players for adherence to curfew restrictions and other travel rules.
- If disciplinary action against a player is required while the player is traveling without his/her parents, then except where immediate action is necessary, parents will be notified before any action is taken, or immediately after.
USAV Club Release & Transfer Policy
If an athlete/family decides to depart Sand Life Volleyball during the respective season, the following steps must take place:
The athlete/family in question must submit a written request for release to the Club Director, Katia Saavedra, at the club’s email address: firstname.lastname@example.org and to the Florida Region at registrar@FloridaVolleyball.org stating the reason for the request.
Sand Life volleyball will release the athlete immediately once the following item(s) have been completed:
- Written Approval by SLV Director.
- Athlete returns all club gear provided to athlete this season.
- Member pays full cost of season.
There are no transfers allowed in the Florida Region without extenuating circumstances. A player can represent only one club during the Season. A change in geographical location of the family due to a change in job, military, scholastic or inner-collegiate status may receive special consideration. No player may participate in different Qualifying events with different clubs/teams. Proof of residency must be provided by the family at the time of the release/transfer request. Once an athlete has participated in a National Qualifier Event (Regional or NQ) they may not be released for the rest of the season to another club. Please refer to the USA Volleyball (USAV) policy on releases on athletes that participate in regional or national qualifying/bid events. Please refer to the Girls’ Junior National Qualifier/Spring Championships/Championships Manual.